Workforce Transportation Habits Business Report

transportation workspace

The huge influx of employees in the company has raised several concerns for the local authorities. As the total number of our employees have reached 43,500, the country’s transportation officials have requested us to make arrangements related to the increasing burden of employees on local traffic. The major concern is the use of transport by such a large number of employees. Our employees need transport facilities to reach their offices.

Therefore, the large number of employees are causing traffic problems. We need to devise a strategy to minimize the effect of employees’ commuting on local traffic. Therefore, I surveyed the employee transport data which will help us devise a strategy to reduce this impact. Furthermore, we can also explore several opportunities while providing a solution to this problem. These opportunities may include the reduction in transport allowances after a workable solution to the problem is devised.

Figure 1: Employee Carpool Habits

Figure 1 illustrates the Employees’ Carpool Habits

It is clear from Figure 1 that the use of personal cars by employees is divided into different categories based on the carpool habits of employees. A large number of employees. Almost 23%, used cars for everyday transportation purposes. This implies that almost 10,138 cars are on roads for transporting a single employee. Almost 11% employee use cars for specific days of weeks which implies that certain days of weeks the cars on roads increases because the everyday users are also there. Figure 1 also shows that only 2% employees use the cars randomly which does not even count in such a large number of car users.

Figure 2: Use of Public Transportation

Figure 2 illustrates Use of Public Transportation by the Employees

Employee Carpool Habits

Figure 2 describes that a large number of employees are using the public transportation service on a daily basis. The use of public transportation by large number of employees can reduce the problems of local traffic. However, a minimal number of employees use the public transportation on certain days. It means that the employees who travel on public transportation do not change their mode of transportation frequently. Furthermore, 13% employees randomly travel on public transportation which implies that there is still a large number of employees which can permanently use public transportation. However, 28% employees never used public transportation which means that they either use cars or other means for traveling. 

Figure 3: Effects of Potential Improvements to Public Transportation

Figure 3 illustrates the Effects of Potential Improvements to Public Transportation

Effects of Potential Improvements to Public Transportation

Figure 3, defines the positive impact of use of public transportation by the employees. The data shows that the safety issues related to public transportation discourage the employees to use it. Therefore, 28% employees agreed to the use of public transportation if their safety is assured. The cleanliness issue also prevails in public transportation systems. However, only 5% employees agreed to take the public transports if the cleanliness issue is resolved. The public transports need to stop frequently due to a large number of bus stops and stations which are destinations to several commuters. Therefore, the public transport takes a lot of time to reach the destination.

Almost, 41% employee agree to use public transportation if the commute timings are reduced. On the other hand, the public transport also has fixed stops which is sometimes not suitable for employees. Therefore, 6% employees respond to this issue. The public transport also demands huge fares which are almost equivalent to traveling by personal car. Therefore, employees prefer cars. However, 31% employees agree to use public transport if the fares are reduced. Furthermore, 46% employees will not change their commuting services to public transport at any cost.

Figure 4: Is Telecommunication an Option?

Figure 4 illustrates Telecommunication as an Option

Is Telecommunication an Option

Figure 4 explains telecommuting as an option for employees who can work at home. The figure shows that a large number of employees, almost 42%, does not have the type of work which can be done at home. The everyday telecommuting could reach 8% of employees at maximum. However, 20% employees can do work at home several days a week. Moreover, 30% employees can randomly do work at home which is also a large number, but it could impact the efficiency of work because it needs appropriate synchronization and effective management.

Recommendations and Solutions

A large number of employees commuting on a daily basis have become an issue for local traffic. The data collected through surveys have shown that a large number of employees are using personal cars for commuting purposes. Therefore, the traffic on the roads has become a problem for local commuters. The data has further shown that several employees do not want to use public transport due to minor issues. This implies that the employees have the potential to use public transport for commuting purposes. However, they are discouraged to do due to several issues they face while traveling in public transports. 

Solution 1

The proposed solution for the underlying problem is that the country’s transport officials and authorities collaborate to improve the public transportation system to encourage the employees to use public transport. The data has shown that the employees have a huge tendency to use the public transportation system. If public safety, cleanliness, subsidized fairs and convenience is ensured in public transport, a total of 23,136 employees will be added to the list of those who will use public transport on a daily basis. The public transport reduces the traffic problems by providing transport facilities to a large number of people. Besides this, if everyone uses his car, then 23,136 cars will be running on roads. Therefore, the solution to this problem is the use of public transport by a maximum number of employees.

Solution 2

The telecommuting option is also viable if appropriately managed. There are almost 3,460employees which can work at home. Therefore, the company should include these employees for the betterment of the underlying problem. I would not suggest the inclusion of occasional telecommuting because it will increase the management cost and thus the company would suffer loses. Therefore, the inclusion of full-time employees on a daily basis will bring positive change. The telecommuting needs and demands are different from office management. Therefore, telecommuting has remote management which needs different kinds of expertise as compared to office management. Moreover, all the employees who are willing to do the work remotely, do not use personal cars for commuting.

The traffic problem is growing day by day. Our company has the huge number of employees which do affect the traffic. The commuting needs of our employees should be catered largely by the public transport services to reduce traffic problems. A large number of personal cars only carry one per car. Thus, the number of these cars on the roads adds up to traffic problems. The local authorities in consultation with the company should take the necessary steps to foster the facilities provided by the public transport system. The public transport system can bring a change to the underlying situation. The commuting needs of the employees should be dealt with in a way which endorses the use of public transport to reduce traffic problems. 

I would prefer a meeting with you on this issue so that we can reach a positive conclusion of it. Furthermore, I would also like to discuss the possible solution which can be processed under the light of this report.

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